Procédure

For students

  1. Choose a MOOC from the list of pre-selected available courses,

    • Bear in mind that you can only take a maximum of 6 credits in MOOCs from other universities throughout your program.

    • Check whether the exam date or exam period of the MOOC doesn’t clash with your on campus exams or is otherwise unfeasible 

  2. Fill in the application form and sign the consent to sharing personal data with host university

  3. Contact the section director of your section to receive approval

  4. Send the approved application form to EPFL CEDE for coordination with host university

  5. If you are selected for the MOOC, you will receive all information regarding the coursework and the exam

  6. Take note of the add/drop period, or the deadline to withdraw from the course without consequences

  7. The exam is arranged by the EPFL CEDE in compliance with the host university exam regulations

    • As an EPFL student, you are eligible for only one exam seating per course session

  8. Your work is graded by the host university

  9. The host university will send a transcript of your accomplishments to the EPFL

  10. Upon receipt of the transcript, the EPFL will acknowledge the credit equivalent

  11. Appeals and complaints have to be filed at host university. EPFL CEDE can support this process.

For EPFL Sections that want to include MOOCs/online courses from other universities

For sections that want to include MOOCs or other online courses from other institutions from the Virtual Exchange, these are the considerations:

Home institution – refers to the higher education institute at which a student is officially enrolled as a degree candidate.

Host institution – refers to the higher education institute that has agreed to receive students from the Home Institute to follow an online course and undertake an assessment as credit-earning, non-degree students.

  • All MOOCs or online courses offered trough the Virtual Exchange are subject to the same academic quality procedures as on-campus courses and can hence be understood as being high quality academic courses. 

  • All MOOCs or online courses offered through the Virtual Exchange must be assessed under regular academic conditions (i.e. proctored).

  • The MOOCs or online courses offered to your students should be considered as free electives for students. Students will apply for approval on a case-by-case basis.

  • The CEDE will arrange (location, proctor) the on-campus exams.

  • The Host institution will send the exam, and -after the examination- will grade the exam.

  • The Host institutions rules and procedures for complaint and appeal by students (e.g. on examinations, grading, assessment procedures) are applicable.

  • The list of all MOOCs or online courses offered trough the Virtual Exchange will be updated as new courses become available. Section Directors will be notified. 

  • Please select courses that you would offer to your students (Bachelor or Master) and fill in this form

For sections or professors who deliver a MOOC for credits

For sections or professors that want to offer a MOOC for Credits in the Virtual Exchange, these are the considerations:

Home institution – refers to the higher education institute at which a student is officially enrolled as a degree candidate.

Host institution – refers to the higher education institute that has agreed to receive students from the Home Institute to follow an online course and undertake an assessment as credit-earning, non-degree students.

  • The institution’s online course offered must also be offered to the institution’s own students for credits. This means that the MOOC or its’ on-campus equivalent must appear in the study plan.

  • In order to be part of the Virtual Exchange the online courses must be assessed under regular academic conditions (i.e. proctored).

  • After exchange students have been accepted in the course and registered as non-degree credit earning students in the student administration system, the course team of the Host institution should contact the students to welcome them in the course. 

  • The course team of the Host institution monitors the student during the course and the CEDE checks if students are taking part in the course when the exam withdrawal date nears

  • The CEDE will inform the Home institution of the students registered for the exam. 

  • The course team of the Host institution is responsible for the assessment and grading of exams. Assessment method and assessment regulations are up to the Host institution.

  • In case of a written exam, the Host institution will send the exam to the partner universities.  In case of an oral exam this will be organized via an online communication tool. The CEDE will organize the exam (location, proctor) for their students.

  • The Home institution may grant credit for courses and assessment completed at the Host institution in accordance with the Home institutions policies and procedures.

  • The Host institutions rules and procedures for complaint and appeal by students (e.g. on examinations, grading, assessment procedures) are applicable.

  • Please contact CEDE if you’d like your MOOC or online course to be available for students from the Virtual Exchange partner universities